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Resource Coordinator, Full-Time - YYZ (Toronto Pearson) Job

Date: May 31, 2017

Location: Toronto, Ontario, Canada

Company: GardaWorld

Req Id 70405 - Posted 05/31/2017 - Aviation Services - Airport Security Screening - Canada - Ontario - Toronto

Come build your career at GardaWorld!

With more than 45,000 professionals globally, clients count on us to help them proceed in business and in life with confidence. Our commitment to place integrity first, aspire to higher standards, develop innovative solutions, and provide customer value continues to differentiate us. We are one of the most trusted consulting, investigation and security firms in the world, with operations across Canada and the United States, Latin America, Europe, the Middle East, Africa, and Asia.

GardaWorld Aviation Services is the largest provider of security services to the Canadian Air Transport Security Authority (CATSA). We deploy specialized security professionals in 28 airports in Canada, protecting the traveling public and enabling smoother and safer cross-border business interactions. Our highly qualified security professionals understand that travel still needs to be a positive experience and know how to respond to challenging situations. The friendly, approachable manner of the GardaWorld team is part of what sets us apart.

We are currently hiring for the position of Resource Coordinator at the Toronto Pearson International Airport.

Reporting to the Regional Resource Manager, the Resource Coordinator will be responsible for performing a wide range of administrative and office support activities for the department and/or managers and supervisors in order to facilitate the efficient operation of the branch.

The successful candidate will be responsible, but not limited to the following:

* answer, screen and transfer inbound phone calls
* greet and direct visitors and clients
* prepare written responses to routine inquiries
* schedule and coordinate meetings with employees
* prepare agendas for meetings, minutes of meetings and prepare schedules
* coordinate and maintain records for staff, various communication devices and various expenditures
* Analyze all organization requirements and ensure compliance to all legislations and manage all human resource information and schedule all resources for implementation of client requirements and assist in acquisition of resources.
* Evaluate all resources prior to all meetings and prepare documents for same and assist to obtain all approvals and record commend from various departments and prepare layout for same.
* Maintain online database and ensure maximization of all resources and track all databases.
* Maintain integrity of all data through standard processes and collaborate with managers to forecast all resource requirements of projects and perform any research for all special projects.
* Organize and maintain all overtime hours given by the client.
* Maintain contact lists.
* Develop and maintain a filing system.
* Assisting employees with any day to day questions they might have and direct them to the best possible solution.
* Back-up electronic files using proper procedures
* Provide secretarial and administrative support to management and other staff
* Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents (Microsoft Office).
* Maintain all vacation files and implementation in database.
* providing support in grievance investigation regarding scheduling
* preparing weekly schedule
* preparing vacation schedule
* Assisting in planning of staff
* Assisting in the Shift Bid and Vacation Bid

We thank all applicants for their interest in the position; however, we will communicate only with the selected candidates.

“GardaWorld Aviation is an equal opportunity employer and takes pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status or any other protected status.”

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