Operational Expenses Specialist

The Operational Expenses Specialist is responsible for the accurate processing, validation, and coordination of all travel and operational expenses for employees assigned to the contract. The role ensures compliance with the Corporate Travel Policy, Collective Bargaining Agreements (CBAs), and contractual requirements, while supporting data integrity, reconciliation accuracy, and invoicing preparation.

Key Responsabilities : 

• Process, review, and validate travel and operational expenses, ensuring accuracy and compliance.
• Apply Corporate Travel Policy, CBAs, and operational guidelines; escalate non-compliant items.
• Communicate with employees and managers to resolve discrepancies and obtain missing information.
• Prepare and validate expense data for payment, ensuring completeness and alignment with contract requirements.
• Investigate and resolve routine issues; escalate complex cases as needed.
• Maintain organized, audit-ready documentation and support audit activities.
• Produce reports on pending submissions, missing documentation, and processed expenses.
• Identify process inefficiencies and support continuous improvement initiatives.
• Collaborate with internal teams (Finance, Operations, HR) to ensure timely and accurate processing.

Education & Experience :

• College diploma or university degree in Business Administration, Finance, HR, or related field, or equivalent experience.
• Bilingual (French and English).
• 2–3 years of experience in expense processing, accounts payable, reconciliation, payroll support, or related functions.
• Experience in the travel industry, unionized environments, or government contracts is an asset.
• Experience with audit and compliance requirements is beneficial.

Knowledge, Skills & Abilities: 

• Strong Excel skills (pivot tables, lookups, formulas) and familiarity with payroll systems.
• Experience with corporate travel management platforms is an asset.
• Strong attention to detail, analytical skills, and ability to identify discrepancies.
• Ability to maintain confidentiality and handle sensitive financial data.
• Capable of working independently and managing multiple priorities.

Working Conditions : 

• Extended periods of computer use with sustained attention to detail.
• High level of autonomy with limited supervision.
• Security check and reference verification required.
• Must be legally authorized to work in Canada.
• Occasional availability outside regular hours and possible travel.

Employment Details:

• Employment Type: Permanent 
• Location: Montréal, QC

If you’re ready to roll up your sleeves and dive into an exciting career, we want to hear from you! Apply now to join a dynamic team and contribute to an efficient recruitment process!