HR Administrator

The HR Administrator plays a key role in supporting day-to-day HR operations with a focus on the contractor lifecycle. From onboarding and compliance to record management and deployment coordination, the role ensures accurate, timely, and policy-aligned HR support. This position requires precision, strong communication, and a proactive approach to handling documentation and systems.

Key Responsibilities:

Contractor Lifecycle Management

• Manage onboarding, contract issuance, redeployment, and personnel file creation in line with internal SOPs
• Process background checks and external screenings, escalating concerns where needed
• Apply for exemptions on incomplete onboarding documents through the Senior Manager – HR, when necessary
• Coordinate with the Travel Desk for deployment logistics
• Track and follow up on contractor medicals, qualifications, and health documentation expiries

Systems & Compliance

• Maintain accurate personnel records in HRIS (e.g., Dynamics 365), Egnyte, and related platforms
• Register new contractor engagements and transfers on the internal training platform; track completion of mandatory modules
• Support top-up insurance requests with Finance and Welfare teams
• Execute contract amendments, service agreement updates, and HR letters (verification, deployment, notices, etc.)

Administration & Reporting

• Monitor the shared HR inbox and resolve contractor-related queries promptly and professionally
• Prepare reports for the Senior HR Manager on onboarding status, compliance alerts, and general contractor data
• Support insurance claims administration with proper documentation and follow-up
• Assist in HR-related projects and cross-functional initiatives as assigned

Competencies

• Adhering to principles and values – Upholds ethics and values, demonstrates integrity.
• Planning and organizing – Plans activities and projects and takes account of possible changing circumstances.
• Working with people – Listens, consults others and communicates proactively.
• Writing and reporting – Writes clearly, succinctly and correctly with strong attention to detail.
• Achieving work goals – Accepts and tackles demanding goals with enthusiasm.
• Adapting and Coping – Works productively under a high-pressure environment and keeps emotions under control during difficult situations.
• Relating and Networking – related well to people at all levels.
• Highly organised and methodical
• Excellent time management and ability to handle competing priorities
• Customer-focused mindset with a ‘can do’ attitude
• High level of integrity and professionalism
• Self-motivated, reliable, and proactive

Requirements

• Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field
• 2–3 years of experience in HR, with a focus on administrative or operational support
• Prior experience in the UAE HR environment is essential
• Strong organisational skills, high attention to detail, and numerical accuracy
• Excellent written and verbal communication skills
• Professional and courteous demeanour
• Proven ability to manage sensitive information with discretion
• Proficiency in MS Office (Word, Excel, Outlook)
• Experience with HRIS systems, preferably Dynamics 365 (D365)
• Familiarity with applicant tracking systems e.g. SAP
• Exposure to international or multicultural work environments preferred