Office Coordinator

Join GardaWorld. Make a difference!

At GardaWorld, we don’t just fill roles. We empower people.

The Office Coordinator is a key contributor to overall service delivery and branch operational success. This position is responsible for ensuring smooth daily office operations, managing front-desk duties, supporting HR functions, and overseeing the full uniform and PPE program, including the fitting, tracking, and distribution of GardaWorld uniform items to ensure employees are equipped safely and professionally while maintaining accurate inventory and records.

As an Ambassador of GardaWorld Security, the Office Coordinator is expected to embody and integrate the company’s core values into all daily responsibilities while consistently upholding our standards of excellence and service quality.

What’s in it for you?

• Hourly pay rate is $25/hr 
• 2 weeks of vacation 
• Full medical and dental benefits
• Full time permanent position Monday-Friday 0800-1700 (in-office position)
• Ongoing training and development
   

Key Responsibilities and Accountabilities

Uniform & PPE Management

• Set up new hire profiles and maintain uniform inventory in system
• Order uniforms, PPE, and operational supplies
• Maintain issuance and return records and manage reusable stock
• Conduct fittings and support employees with uniform needs

Process Improvement & Cost Control

• Monitor inventory levels and prevent shortages
• Identify cost-saving opportunities and improve distribution processes

HR Administrative Support

• Maintain employee files and support HR documentation
• Assist employees with HR inquiries and forms

• Support tracking Ambassador recognition items

Operational Support

• Provide administrative support to Operations
• Assist with scheduling coordination as needed
• Maintain communication between office and field teams

Office Reception & Administration

• Welcome and assist staff, candidates, and visitors
• Answer and direct incoming calls
• Maintain reception and office spaces
• Manage office supplies, equipment, and vendor coordination
• Support purchasing and supply reconciliation

Qualifications and Preferred Skills

• High school diploma or GED required
• 1–2 years administrative experience preferred
• Legally entitled to work in Canada
• Successful candidates must be able to obtain and maintain a clear criminal record check as a condition of employment.
• Ability to lift up to 30 lbs
• Strong interpersonal skills with the ability to interact positively with team members, management, employees, visitors, and clients. 
• Detail-oriented with strong accuracy and precision. 
• Adaptable and able to work effectively in a fast-paced office environment. 
• Proficiency in Microsoft Word, Excel, Outlook, and office technology systems. 
• Candidates will undergo a computer skills assessment as part of the interview process. 
• Strong time management and multitasking abilities. 
• Active listening and problem-solving skills, especially related to employee and operational inquiries. 
• Ability to work under pressure and manage competing priorities.