Junior HR Analyst

Position/Employment type:

 Junior HR Analyst / Full Time Employment

Organization/Reporting line:

Reports to: HR Business Analyst

Direct Reports: N/A

Place of work/Travel:

Nairobi/Trave as and when required

Contact and Cooperation:

Internally: Main cooperation with HR & Operations teams

Externally: None

Job Summary:

To support HR operational decision-making through accurate data analysis, reporting, workforce metrics tracking, and process monitoring. The role is responsible for maintaining HR data integrity, generating insights, supporting compliance requirements, and assisting in workforce planning within a security services environment.

Key Responsibilities:

1. Collect, validate, and maintain HR and workforce data including headcount, attendance, scheduling, turnover, and deployment records.
2. Prepare periodic and ad hoc reports on HR and operational metrics.
3. Monitor workforce utilization and support staffing optimization activities.
4. Track recruitment metrics such as vacancies, time-to-fill, onboarding progress, and attrition trends.
5. Support compliance monitoring related to statutory requirements, licensing, certifications, and internal HR policies.
6. Maintain HR information systems and ensure data accuracy, completeness, and confidentiality.
7. Assist in payroll audits, documentation reviews, and record verification exercises.
8. Identify inconsistencies or anomalies in HR data and escalate for corrective action.
9. Support process improvement initiatives within HR and operational workflows.
10. Liaise with operations teams to ensure workforce data aligns with deployment plans and contractual obligations.

Principal Outputs of this Role:

1. Accuracy and reliability of reports
2. Timeliness of data submissions and analysis
3. Compliance data completeness
4. HR records accuracy
5. Responsiveness to reporting requests

Authority:

As per Garda World authority matrix

Accountability:

Junior HR Analyst is accountable to the HR Business Analyst, for the responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs.

Competencies:

• Analytical thinking
• Attention to detail
• Confidentiality and integrity
• Planning and organization
• Communication skills

• Problem solving

Experience & Qualifications:

1. Bachelor’s degree in Human Resources, Business Administration, Statistics, Industrial Psychology, or related field.
2. Up to two (2) years relevant experience in HR, data analysis, administration, or operations support is desirable.
3. Proficiency in Microsoft Excel and data management tools.
4. Basic understanding of HR information systems.
5. Knowledge of data analysis principles and reporting methods.