Logistics Supervisor/Administrator 1

Position/Employment type:

Logistics Supervisor/ Administrator

Organization/Reporting line:

 Fleet Manager

Place of work/Travel:

Nairobi, Kenya

Contact and Cooperation:

Internally: logistics team, drivers, and other stakeholders

Externally:

Job Summary:

The logistics supervisor will be responsible for overseeing and managing the day-to-day logistics operations at multiple locations. The role is crucial in maintaining a smooth supply chain and providing effective administrative support to the management.

Key Responsibilities:

1. Supervision and Driver Management:
   • Supervise and manage drivers' activities, ensuring they follow assigned routes and schedules.
   • Monitor driver performance, adherence to SOPs, and compliance with safety regulations.
   • Handle any driver concerns or issues promptly and effectively.
2. Journey Planning and Fleet Management:
   • Plan and manage driver journeys to optimize delivery routes and maximize efficiency.
   • Utilize the fleet management platform to monitor vehicle locations and track progress.
   • Ensure proper vehicle maintenance and coordinate repairs as necessary.
   • Work with other fleet management apps like those for speed governors
   • Monitor, manage and request for adjustments the Total Fuel card balances
   • Ensure drivers assisting in coordination in ensuring loading is done fast
3. Reporting and Data Analysis:
   • Pull reports from the tracking platform and analyze data to assess performance against KPIs.
   • Prepare regular management reports for review and decision-making by the company directors.
   • Provide insights and recommendations for process improvements based on data analysis.
4. Fuel Management:
   • Manage fuel reports and ensure accurate documentation of fuel usage for each trip.
   • Monitor fuel expenses and identify opportunities for cost savings and efficiency.
5. Communication and Coordination:
   • Foster clear communication and collaboration between all logistics team members.
   • Coordinate with other admins at different locations to ensure seamless operations.
6. Health and Safety:
   • Promote and enforce safety protocols to prevent accidents and injuries.
   • Ensure compliance with local regulations and company policies related to health and safety.
7. Continuous Improvement:
   • Identify areas for process optimization and implement efficiency-enhancing initiatives.
   • Participate in performance review meetings and contribute to continuous improvement efforts.

Principal Outputs of this Role:

These should be Specific, Measurable, Attainable, Relevant and Time bound objectives.

Authority:

Refer to Company Authority Matrix.

Accountability:

These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs (Key Performance Indicators).

Competencies:

Essential Personal Traits:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Knowledge of safety regulations and compliance measures in logistics.
• Ability to work independently and manage multiple tasks efficiently.
• Proficient in using computer software and tools for data analysis and reporting.

Qualifications & Experience:

• Diploma or bachelor’s degree in a related field such as business or supply chain management        
• Proven, over 4 years’ experience in logistics or transportation management.
• Proven experience in logistics or transportation management.
• Familiarity with tracking and fleet management systems.