Recruitment Coordinator

The Recruiting Coordinator works closely with the recruitment, employee development and training teams to transition a candidate to an employee. Manages the coordination of candidate onboarding with various stakeholders to support aviation’s staffing requirements while following an efficient and effective onboarding process.

Key Responsibilities:

• Manages and maintains onboarding of candidates to support timelines for changes in staffing requirements and effective enrollment detail.
• Tracks, monitors and processes documentation related to new candidates in a timely and accurate manner
• Completing background and reference checks to ensure that employment requirements are compliant
• Coordinates the start dates for the part-time pre-certified officer position and offers employment to candidates who express interest in the role.
• Liaising with local airport authority pass offices to confirm new security clearances and track results for status reports.
• Coordinates enrollment into SOF training ensuring that classes are at capacity to meet the client’s requirements
• Conducting onboarding tasks for new hires by creating EID’s and distributing New Hire Packages/payroll documents
• Work with the recruitment team on the analysis of internal recruitment figures, statistics, and trends such as application rates, candidate’s success rates and candidate withdrawal rates.
• Works with the Human Resources Team to ensure that candidates are equipped with all necessary documents and information before transitioning to an employee.
• Facilitates the transfer of recruitment documents to Human Resources for the employee’s personnel file.
• Responsible for adherence to systems, processes, and policies in support of the organization's vision and programs.
• Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment. Liaison with Health and Safety internal community to ensure compliance.

Education

• A minimum of 1 - 3 years experience in the full recruitment / onboarding process
• A minimum of High School is required or equivalent work experience.
• Intermediate knowledge of Microsoft Office, (Word, Excel, Outlook)

Knowledge, Skills, and Abilities

• Demonstrated ability to develop and implement action plans that achieve objectives
• Excellent planning ang organizational skills with the ability to prioritize and meet deadlines
• Excellent attention to detail, communication skills and adaptability
• Ability to work under pressure and handle stressful situations.
• Strong commitment to teamwork.
• Requires moderate direction to complete more complex tasks; completes routine tasks with little or no supervision.
• Understanding of the aviation security screening industry
• Understanding of administrative processes related to recruitment with a demonstrated ability to work within a regulatory and compliance driven environment

Competencies

• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand knowledge of the marketplace and workforce climate and uses it to meet key KPI for meeting workforce requirement; acts with customer and operational requirements in mind; establishes and maintains effective relationships with candidates and gains their trust and respect.
• Work Standards – Sets and maintains high performance standards. Pays close attention to detail, accuracy, and completeness. Shows concerns for all aspects of the job and follows up on work outputs.
• Organizational Agility: Knowledgeable about how the organization works; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations.
• Presentations: Is effective in a variety of formal and informal presentation settings, including one-on-one, small, and large groups, with peers. Manage group processes during any presentation and reflects agility to meet the audience requirements.

Working Conditions

• 0% to 5% of this position is travel-based, within Canada.
• This position is currently telecommuting, working on a virtual base.
• Physical requirements include but are not limited to – standing, lifting, sitting for prolonged periods, extensive use of a computer/electronic device.
• Ability to mentally focus and concentrate for prolonged periods.
• Ability to facilitate in person sessions that requires standing, sitting, walking, speaking, and directing participation of small (3 to 4 people) to large (20 to 50 people) groups during regular business hours over multiple days.
• Demonstrated ability to work remotely with little to no supervision.
• Work from an offsite remote office with the ability to conduct work through chat-based video platforms (ie. MS Teams)
• Work near others. Will share the same workspace and work with people from varying organizational levels, divisions, departments and geographical locations.
• No set schedule - may need to work or travel outside of regular work hours.
• Overtime can be controlled but may be required dependent on program needs.
• Works with little to no direct supervision on routine tasks.