Recruitment Coordinator - Temporary Position (1 year)

The Recruiting Coordinator works closely with the recruitment, employee development and training teams to transition a candidate to an employee. Manages the coordination of candidate onboarding with various stakeholders to support aviation’s staffing requirements while following an efficient and effective onboarding process. 

Key Responsibilities: 

• Manages and maintains onboarding of candidates to support timelines for changes in staffing requirements and effective enrollment detail. 

• Tracks, monitors and processes documentation related to new candidates in a timely and accurate manner 

• Completing background and reference checks to ensure that employment requirements are compliant 

• Coordinates the start dates for the part-time pre-certified officer position and offers employment to candidates who express interest in the role.  

• Liaising with local airport authority pass offices to confirm new security clearances and track results for status reports. 

• Coordinates enrollment into SOF training ensuring that classes are at capacity to meet the client’s requirements  

• Conducting onboarding tasks for new hires by creating EID’s and distributing New Hire Packages/payroll documents 

• Work with the recruitment team on the analysis of internal recruitment figures, statistics, and trends such as application rates, candidate’s success rates and candidate withdrawal rates. 

• Works with the Human Resources Team to ensure that candidates are equipped with all necessary documents and information before transitioning to an employee. 

• Facilitates the transfer of recruitment documents to Human Resources for the employee’s personnel file. 

• Responsible for adherence to systems, processes, and policies in support of the organization's vision and programs. 

• Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment. Liaison with Health and Safety internal community to ensure compliance.  

Education 

• A minimum of 1 - 3 years experience in the full recruitment / onboarding process 

• A minimum of High School is required or equivalent work experience.  

• Intermediate knowledge of Microsoft Office, (Word, Excel, Outlook) 

Knowledge, Skills, and Abilities 

• Demonstrated ability to develop and implement action plans that achieve objectives 

• Excellent planning ang organizational skills with the ability to prioritize and meet deadlines 

• Excellent attention to detail, communication skills and adaptability 

• Fluency in French, spoken and written, is required 

• Fluency in English, spoken and written, is an asset 

• Ability to work under pressure and handle stressful situations. 

• Strong commitment to teamwork. 

• Requires moderate direction to complete more complex tasks; completes routine tasks with little or no supervision. 

• Understanding of the aviation security screening industry 

• Understanding of administrative processes related to recruitment with a demonstrated ability to work within a regulatory and compliance driven environment 

Competencies  

• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand knowledge of the marketplace and workforce climate and uses it to meet key KPI for meeting workforce requirement; acts with customer and operational requirements in mind; establishes and maintains effective relationships with candidates and gains their trust and respect. 

• Work Standards – Sets and maintains high performance standards. Pays close attention to detail, accuracy, and completeness. Shows concerns for all aspects of the job and follows up on work outputs. 

• Organizational Agility: Knowledgeable about how the organization works; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations. 

• Presentations: Is effective in a variety of formal and informal presentation settings, including one-on-one, small, and large groups, with peers. Manage group processes during any presentation and reflects agility to meet the audience requirements.  

Working Conditions 

• 0% to 5% of this position is travel-based, within Canada. 

• This position is currently hybrid base.  

• Physical requirements include but are not limited to – sitting for prolonged periods, extensive use of a computer/electronic device. 

• Ability to mentally focus and concentrate for prolonged periods. 

• Ability to facilitate in person sessions that requires sitting, speaking, and directing participation of small (3 to 4 people) to large (20 to 50 people) groups during regular business hours over multiple days. 

• Demonstrated ability to work remotely with little to no supervision. 

• Work from an offsite remote office with the ability to conduct work through chat-based video platforms (ie. MS Teams) 

• Work near others. Will share the same workspace and work with people from varying organizational levels, divisions, departments and geographical locations. 

• No set schedule - may need to work or travel outside of regular work hours. 

• Overtime can be controlled but may be required dependent on program needs. 

• Works with little to no direct supervision on routine tasks. 

Employment Details:

• Employment Type: Permanent
• Location: Montréal International Airport (YUL)