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Proposal Writer

Business Unit:  Security Services
Career Area:  Operations and Administration

North York, CA Toronto, ON, CA

Proposal Writer


GardaWorld is currently looking to fill the position of Proposal Writer, located in its Toronto office.  The Proposal Writer is responsible for supporting the proposal functions of the company in accordance with the policies and practices of GardaWorld.  This position will be responsible for strategic content creation of business development deliverables, including requests for proposals (RFP), requests for information (RFI), requests for quotes/re-price (RFQs) while maintaining the exceptional level of professionalism that GardaWorld has attained within the security industry.


The Proposal Writer will report to the Supervisor, Sales Strategies, and work in close collaboration with our national team of proposal writers, and regional operations.


Proposal Writer Job Description:


  • Determine proposal concept by identifying and clarifying opportunities and needs;
  • Work in collaboration with sales professionals and subject matter experts throughout the business to determine strategic approach including persuasive content;
  • Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals
  • Create high-quality and customized responses to requests for proposals and proofread content, ensuring accuracy and integrity of all proposal documentation
  • Meet proposal deadline by establishing priorities and schedules for information gathering, writing, review, and obtain approvals by reviewing proposal with key providers and project managers.
  • Present escalating issues to manager in a timely manner
  • Maintain quality results by using standardized templates; following proposal writing standards including readability, consistency, and tone; maintaining proposal support databases.
  • Improve proposal writing outcomes by evaluating and re-designing processes, approach, coordination, and boilerplate material; implementing changes
  • Organize and maintain electronic files on company platform and CRM



Proposal Writer Job Requirements:


  • 3 + years of relevant experience in RFP response writing, corporate communications or similar functions in a business-to-business environment preferred
  • Bachelor degree or DEC with equivalent experience
  • Bilingualism considered an asset
  • Strong writing, editing, and proofreading skills in English
  • Advanced proficiency in Microsoft Office applications, including, but not limited to: Outlook, Word, Excel, PowerPoint, etc.
  • A well-organized and self-directed individual who can work with minimal supervision
  • Exceptional project management skills with attention to detail.
  • Demonstrated problem-solving, analytical skills; strategic and creative thinking
  • Ability to work with peers in a team effort
  • Demonstrated ability to manage multiple priorities and deadlines
  • Ability to efficiently complete tasks in a fast-paced environment
  • Solutions-oriented individual


Interested in the Proposal Writer position in Toronto?  Please apply online or send your resume to ss.ont.recruitment@garda.com




GardaWorld: Make the world a safer place

GardaWorld is a global leader in the security industry, offering a wealth of opportunity to individuals looking to gain experience and develop professionally in a growing industry. We offer flexible schedules, diverse work assignments spanning multiple industries, and training and career advancement opportunities. We embrace diversity and welcome newcomers, women, students, retirees, reservists, veterans, and more to join our team, as we are proud to be an equal opportunity employer.

We thank all candidates for their interest; however, we will communicate only with the selected candidates.

Job Segment: Pre-Sales, Proposal Writer, RFP, Business Development, Corporate Communications, Sales, Marketing

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