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Branch Administrator/Receptionist

Business Unit:  Security Services
Career Area:  Operations and Administration

Thunder Bay, ON, CA

We are looking for a Branch administrator for our Thunder Bay Security Services office. 

Your responsibilities: 

  • Providing general support to visitors
  • Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Ordering office supplies and maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Developing and maintaining a filing system
  • Assisting in the preparation of regularly scheduled reports
  • Producing and distributing correspondence memos, letters, faxes and forms
  • Answering and directing phone calls
  • Generating credits, cancellation and rebills
  • Creating manual invoices for customers with special requirements
  • Coordinating billing for services rendered and attaching required reports/backup
  • Processing account payables/receivables for the branch
  • Scheduling staff and entering pay adjustments
  • Performing union transfers, manual programming and reconciliation for statutory holidays
  • Creating, updating and terminating employees and clients information in the system
  • Writing letters and emails on behalf of other office staff
  • Organizing travel arrangements for senior managers

Your profile:

  • Strong teamwork and partnership orientation
  • Facility to organize and prioritize work activities
  • Ability to multi-task, problem-solve and make decisions quickly
  • Excellent customer service skills
  • Attention to detail and ability to abide by operational and security policies and procedures
  • Proficient in Microsoft Word, Excel and Outlook
  • Excellent written and verbal communication skills (English)

GardaWorld: Make the world a safer place

GardaWorld is a global leader in the security industry, offering a wealth of opportunity to individuals looking to gain experience and develop professionally in a growing industry. We offer flexible schedules, diverse work assignments spanning multiple industries, and training and career advancement opportunities. We embrace diversity and welcome newcomers, women, students, retirees, reservists, veterans, and more to join our team, as we are proud to be an equal opportunity employer.

We thank all candidates for their interest; however, we will communicate only with the selected candidates.

Job Segment: Accounts Payable, Receptionist, Finance, Administrative