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Recruiting Assistant

Business Unit:  Corporate
Career Area:  Airport Security Screening

Toronto, ON, CA


Build your career at GardaWorld Aviation!

GardaWorld Aviation Services is the largest provider of security services to the Canadian Air Transport Security Authority (CATSA). We deploy specialized security professionals in 28 airports in Canada, protecting the traveling public and enabling smoother and safer cross-border business interactions. Our highly qualified security professionals understand that travel still needs to be a positive experience and know how to respond to challenging situations. The friendly, approachable manner of the GardaWorld team is part of what sets us apart.


Headquartered in Montreal, Canada, GardaWorld is the world’s largest privately owned security services company. We operate across a range of highly focused business solutions including cash services, protective services and aviation services. Over 122,000 highly trained, dedicated professionals serve clients in North America, Latin America, Europe, Africa, Asia and the Middle East


We are currently looking for a Recruitment Assistant - Toronto.


The Recruitment Assistant works alongside the Recruitment Specialists and is involved in the company’s recruitment process for all unionized and non-unionized positions. The ideal candidate would work closely with the regional recruitment team to ensure that all administrative tasks are completed in a timely manner. In addition, they would be responsible for organizing and preparing for recruitment events as well as single position recruitment.




  • Responsible for the effective coordination and completion of all recruitment related administrative tasks within the department
  • Work closely and effectively with other departments and management to define and agree on recruitment requirements 
  • Pre-Screen applicants and review resumes and qualifications to determine suitable candidates that meet minimum requirements
  • Assist with organizing and executing pre-employment aptitude testing as per client requirements
  • Conduct and verify background and reference checks in addition to maintaining a tracking system of this information
  • Drafting and ensuring deliverance of disqualification letters
  • Ensure consistency in process including interviews, collection of forms, and maintenance of documentation and candidate files
  • Ensure recruitment compliance in accordance to the Quality Manual in terms of the full cycle process, document control and confidentiality.
  • Participate in both scheduled and ad hoc audits performed by both GardaWorld and the client
  • Liaise with Airport Authority/Transport Canada ensuring authorization for Transport Canada Security Clearances as well as Restricted Area Identification Cards in order to manage the process for new employees
  • Ability to travel as needed
  • Other duties as assigned





  • Post secondary certification or related discipline in Human Resources or Talent Acquisition
  • 1-2 years of high volume recruitment or customer service experience 
  • Applicant must have strong analytical skills, strong attention to detail, process improvement skills and project management skills 
  • Effective verbal and written communication skills
  • Ability to multitask and produce results in a fast paced environment 
  • Strong knowledge of Microsoft Excel, Microsoft Word, Visio, PowerPoint as well as experience using an applicant tracking system
  • Strong leadership, decision making, and problem solving abilities
  • Flexibility to work outside of normal business hours to meet operational requirements




All GardaWorld Security Screening Inc. employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada, as a condition of hire. Should you be the successful candidate, you will be required to comply with the GardaWorld’s mandatory Vaccination Policy that is in effect.


GardaWorld: Make the world a safer place

GardaWorld is a global leader in the security industry, offering a wealth of opportunity to individuals looking to gain experience and develop professionally in a growing industry. We offer flexible schedules, diverse work assignments spanning multiple industries, and training and career advancement opportunities. We embrace diversity and welcome newcomers, women, students, retirees, reservists, veterans, and more to join our team, as we are proud to be an equal opportunity employer.

We thank all candidates for their interest; however, we will communicate only with the selected candidates.

Job Segment: Recruiting, Project Manager, Business Process, Document Control, Human Resources, Technology, Management, Administrative

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